Sponsorship Letter

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Sponsorship Letter Format New

5 July, 2012 (09:06) | Sponsorship Letters | By: admin

Sponsorship letters are written to financial assistance from large corporate firms, governmental organizations and other charity organizations. This letter provides you with an opportunity to explain your point of view toward reader in a better possible manner therefore it is necessary that this letter should be drafted carefully. You have to be careful about logical and grammatical errors as well as format of sponsorship letter. Your good writing skills can be wasted if you ignore the proper format of sponsorship letter. Sponsorship letter format matters a lot because if you don’t write everything in proper order, you letter can be thrown into trash bin without its reading. First and foremost requirement of sponsorship letter is to draft it without any formatting error. Be careful about placement of address, contacts of person and other important data.

Today I will discuss useful details about sponsorship letter format for your convenience. I hope this will be helpful for your sponsorship letter writing:

Format of Sponsorship Letter

Before writing sponsorship letter, you have to sketch a rough idea about contents of sponsorship letter. Sponsorship letter will begin with request for which you are in need of sponsorship. If you are going to request sponsorship for higher studies then you need to mention name of institute where you are going for further studies or for other purpose. You need to mention clearly that why you are in need of sponsorship. You have to make sure in your letter that the program for which you are seeking sponsorship is worthwhile. You should use polite tone throughout your letter. Clearly mention costs to be incurred and contributions you are expecting from the sponsor. Now I will discuss proper order of writing sponsorship letter. It will help you to understand the proper format of sponsorship letter:

Contact Details

It is the top most part of sponsorship letter where you have to write names, address and contact details of you and reader.

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

DD-MM-YYYY

Name of Recipient:
Address of Recipient:
Name of Organization:
City, State, Zip Code
Phone Number:

If you are going to type sponsorship letter on your letterhead then there is no need to write your name, address, contact details etc.

Salutation

It is the important part of letter because it can make sponsorship letter personalized. You should do some research to find out more and more information about sponsor before writing sponsorship letter. If you know name of sponsor then you will write it as “Dear Mr. Peter” but in case you don’t know it then you can write “Dear Sir/Madam”. Writing name of sponsor in salutation will leave better effect as it gives a personalized touch to letter.

Statement of Purpose

It is necessary to give as it explains the reasons for writing the letter and state whom you are representing, what you do and other allied details.

The First Paragraph

Text of first paragraph varies as per nature of your request, if it is an event, elaborate on the details of the event. For example, you will give date, time and location of program. Moreover you have to explain how their sponsorship would be helpful in the organization and success of your event. You can also state how this sponsorship can be beneficial for sponsors.

Middle Paragraph

In the middle paragraph you can add one or two lines about how much you would value the company of representatives of the sponsoring firm at the event. It is necessary to mention that it will be the matter of immense pleasure if sponsors will join you and you would like to thank them at the event for their support.

Last Paragraph

In this paragraph you have to write such kind of details that entice the person you are writing to, sponsor your event. If you are requesting sponsorship for business and medical conference then tell them the number of participants. For example, “The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity.”

In the closing Para

Give your contact number and thank the person concerned in anticipation and hope of receiving the sponsorship.

Closing of Sponsorship Letter

End with proper adieu and write your name with the official logo/stamp signed by you. Mention your position and status in connection with this event as well.

I hope that letter written by following above mentioned instructions will surely bring desired results for writer.